submittal information and provides alternate information that is inaccurate. Meanwhile, the contractors are struggling with the prerequisites of subcontractor and vendor selection and product buy-out along with the contracts and purchase orders that follow; all the while trying to comply with the schedules that they submitted at the start of construction. The The contractor’s responsibilities for submittals notwithstanding, Copyright © 2020 SHoP Architects Grant A. Simpson, FAIA, manages project delivery for RTKL Associates. Their purpose is to express how the finished building will be constructed. From A201: 3.12.6: “By approving and submitting . The architect does not prepare, seal, or issue submittals, and it is not responsible for their accuracy or completeness. Architect returns submittal to contractor. The action is logged into the approved tracking system. This sometimes results in pressure applied to the architect to accelerate reviews to make up for the contractor’s poor planning. I use these every day. . While it’s true that the actual work of design is the architect’s responsibility, it is your responsibility to be upfront about your budget and expectations and to give candid feedback. The architect could also incur risk if he or she marks through the contractor’s . To manage submittals effectively, ”. When Contractor submits to architect. When submittals do not conform to the submittal schedule, it is usually an indication that the schedule is inaccurate or the contractor is behind in project buy-out. What Architects Want You to Know About What They Do 1. We want you to be an active participant in the design process. Svehn’s personal assistants may require additional guidelines. requesting the contractor to confirm the dimensions shown on the submittal. According to Hoyle: The Submittal Process, Product, material, or system performance calculations, Allow adequate review time in the owner-architect agreement and specifications, Require a valid submittal schedule from the contractor so you can plan your commitments, Review the submittal process in the pre-construction conference, Use a unique control number on each submittal, Have multiple reviewers use different color markers for tracking. The issue of the contractor’s Work Plan is discussed in the September 2005 article Drawing the Line. . A tactic sometimes used by the contractor to force a substitution involves waiting until a submittal is due or past due and the construction schedule is being threatened. Only after the contractor’s approval is the submittal sent to the architect with an attached transmittal. Sketch your ideas with the revolutionary stylus. Types of submittals but only for the limited purpose of checking for conformance with information given and the design concept expressed in the Contract Documents . the architect should diligently manage its portion of the submittal review Contractor stamps submittal approved. The purpose of submittals such as shop drawings and the conceptual nature of construction documents prepared by design professionals are addressed in A201: 3.12.4: “The purpose of their submittal is to demonstrate for those portions of the Work for which submittals are required . RELATED: The 5 Best Self Healing Cutting Mats. The checks and balances inherent in the submittal process contemplated by A201 are designed to promote successful projects. Submittal routing The architect reviews the submittal, but with the limitation stated in A201. Architect returns submittal to contractor. To learn more you can visit my about page or my contact page. Plastic or wood rulers can't stand up to a knife. Possible solution. Contractor Reviews and Approves Submittals. The architect is often pressured in contract negotiation to reduce the number of submittal review days with the assumption that it will in some way accelerate the project. these responsibilities if he or she started redesigning the project or This is a very common method of charging fees. 233 Broadway 11th Floor New York, NY 10279. The contractor remains responsible Now I share my advice and experience in the architecture and home improvement industries. and actions that may be used for processing submittals. The submittal process is dependent on following the rules, and success is best achieved, especially in the submittal process, when it is followed according to Hoyle. As the architect, you should consider tracking submittal progress with your own log rather than relying only on the contractor’s tracking. This may require an explanation to the owner as to why this average duration is needed, so be ready to make your case. vary, and these steps may not apply to all projects. architect (1), who routes appropriate submittals through consultants a review stamp with a signature and date. I will only ever promote the products and services that I trust, have personally used and 100% recommend. . The general contractor stamps the submittal “received” and affixes a permanent control number in accordance with the project specifications. PHOTO BY JIM ATKINS AND GRANT SIMPSON. Submittals are required to do the work. Contractor coordinates submittal with work plan and other trades. General Conditions of the Contract for Construction, (A201) states: the way by which the Contractor proposes to conform. Inadequate submittal time in contract. Like Edmund Hoyle, when he set dimensions are incorrect. The purpose and use of submittals in the design and construction process are not always well understood. contractor should return the submittal to the subcontractor for revision by James B. Atkins, Give your models a human touch. Keep your fingers safe when cutting large sheets of material. FAIA, and Grant A. Simpson, FAIA. The limitations of the architect’s review as stated in the general conditions are straightforward. The following challenges may be encountered by the architect on a project during the submittal process. The contractor’s shortcomings of inadequate reviews and late or missing submittals are not generally tracked in the contractor’s tracking logs. Make an effort to assist them in correcting the problem, but if it persists, you should advise the owner in writing that, until the contractor adheres to the accepted submittal schedule, you cannot comply with your previously agreed-upon review time, and additional costs may be incurred as a result.
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